Charity events are the best way to raise money for a good cause. They also present a positive approach to publicize the cause and educate people. Although many people are still doing it the old-fashioned way, with today’s digital age, with platforms such as Plumfund it is possible to raise money online.
If you prefer the old-fashioned method, here are some tips that will help you to plan a successful charity event:
Set Your Goals
Once you define your project idea, you should set clear goals. Your goals need to be specific, attainable, timely, measurable, and realistic. Everything needs to be geared towards raising money. The amount you have in mind should be what you hope to net after you deduct all the expenses involved.
Identify Your Target Audience
Who do you want to attend your event? Will you invite everyone or do you have a specific group of people in mind? After you’ve targeted your group, send out the invites ahead of time. This will allow the invitees to set aside the date on their calendars.
Choose An Event
What kind of event do you want to organize? Once you know the people you want to invite, you need to decide the type of event that fits your audience. By doing some research, you will be able to find out which events have proven successful in your local community. You should draw some inspiration from past events but take your plans a step further.
Look For Collaborations
You should assign some tasks to members of your team and contact those who support you for help. You also need to get in touch with external vendors to plan for deliveries: food and drink supplies. Make sure that you keep in touch with all these people and keep them accountable.
Create A Budget
Once you select and contact external vendors then assign tasks to your team members, you can start creating a complete budget for your event. You should include all expenses that are necessary to hold your event. You need to consider your fundraising goal before coming up with a budget.
When coming up with a budget, you should know that the majority of it will go towards catering. If the theme of your event is Alice in Wonderland, then you should shop here for a candy buffet and all sorts of sweets.
Come up With a Marketing Plan
Once you finish drawing your budget, you should start publicizing the event to let your target audience know about it. You need to convince the people that your event is worth attending.
You can use direct emails, flyers, and social media to spread the word about your event.
If it is an exclusive event, you should be more discreet with your advertising techniques. For instance, you should consider using direct email to send invites.
Create a Timeline
The day of your event is your deadline. Until that day arrives, you need to keep yourself busy planning and organizing everything. You should use a timeline to keep things simple and clear.
After you plan a successful event, you need to get some feedback. You can send a survey to some of your participants, asking them what they liked or did not like about your event. You should also ask for their input about what needs to be improved.
Do not forget to thank your helpers. You need to maintain a good relationship with outside vendors and supporters because they might help you in future.